Then follow these steps to automatically add Bates Numbers to each page in the document set: To index a PDF using Bates Numbers, all you need is the digital file and a PDF tool like Adobe Acrobat. How to add Bates Numbering to a PDF in Adobe Acrobat. The first part of the series tracks the page number, while the second element remains constant and represents the client’s last name. For example, a paralegal might label the first page of Mr. But they usually incorporate some combination of elements such as:īates Numbers typically have a prefix or suffix. When you apply Bates Numbering, you assign each page its own number or a combination of numbers and letters. Bates Numbers label and identify individual pages, making it easy for you or anyone else who needs to review a document to find the information you need. You may want to add Bates Numbering to a PDF when a document has a lot of pages that will contain a lot of data. It is helpful to implement Bates Numbering in PDF files to index content in documents so that they’re easier to find later. When should I use Bates Numbering in PDF files? Bates Numbers can be paired with text or other objects in the document where they may appear. These numbers will often go in ascending order, meaning each consecutive page will automatically have a larger number on it. Bates Numbers are added to PDF files in the header and footer to identify pages. Medical, legal, and commercial institutions use Bates Numbering to process a large amount of documents. What is Bates Numbering?īates Numbering is a helpful method for organizing documents that need identification. Here’s a rundown of how Bates Numbers work and a step-by-step on how to apply them digitally in a PDF. But now, it’s a digital procedure that’s easily automated.
It’s most commonly used by government agencies, law firms, and medical practices, where sets of documents can have up to thousands of pages each.Ĭlerks and other document managers used to have to apply Bates Numbers by hand - a tedious and time-consuming process. It’s a way to index document contents so they’re easier to find later. Need to learn how to add Bates Numbering in a PDF file but not sure where to start? Bates Numbering (or Bates Stamping) assigns unique identifiers to each page in a collection of documents.
What is Bates Numbering for a PDF? Get tips on how to automatically index pages fast.
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